*Please apply with your resume in ENGLISH

Ghafari Associates is looking for DOCUMENT CONTROLLER to join our ISTANBUL, TURKEY office. Candidates will work a HYBRID schedule, with at least 3 days in the Istanbul Office.

GENERAL SUMMARY:

Establish and manage document control system and oversee management of project documents for project. Ensure proper documents are created and signed, all data is accurate, stored, and backed-up in accordance with local retention policies.

ESSENTIAL JOB FUNCTIONS:

• Coordinate and transfer documentation between companies, consultants, vendors, and any other stakeholders involved.
• Implement and manage document control system (both electronic and physical filing).
• Maintain established document control and reporting standards and procedures.
• Develop Document Control Logs with status for each document.
• Maintains drawings, specifications, design records, standards, procedures, correspondence, meeting minutes, supplier/contractor/consultant documents, user and training manuals, etc.
• Oversee document registration, all control issues, copying, and distribution of documents.
• Prepare status report for incorporation into Monthly Report and presentation for scheduled and ad-hoc meetings.
• Co-ordinate with internal team, clients, consultants, and contractors on document control.
• Prepare and issue meeting minutes.
• Perform periodic project documentation back-up and issues intra-company safe storage.
• Lead and supervise team of document controllers (as applicable).
• Responsible for all document compliance related matters.
• Other activities, duties, and responsibilities as assigned.

EDUCATION:

• Bachelor’s Degree (or corresponding international degree) 

EXPERIENCE:

• Minimum of 5 years of experience in document control in construction industry. Previous international experience preferred.

SKILLS/COMPETENCIES:

• Expert user of internet-based document control systems.
• Must be highly organized, able to prioritize competing demands, detail oriented, maintain accuracy, and self-check work.
• Proficient with data entry, computer applications and experience in Bluebeam, BIM360/ACC, MS Office.
• Proficient in Excel - Macros/programs to automate logs and design deliverable QC functions.
• Must have English language proficiency with professional oral and written communication skills.

COMPANY OVERVIEW:

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. We provide flexible work environments allowing team members a schedule that benefits them, whether it is fully remote, hybrid or an in-office experience. 

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.

Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. 

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.