General Call For Opportunities in Administration

BİRLEŞMİŞ MİLLETLER CEMİYETİ-BM GÖNÜLLÜLERİ- UN VOLUNTEERS

General Call for UNV Opportunities in Administration & Office Support

Join the United Nations Volunteers (UNV) in Regional Office Europe and Central Asia!

The UN Volunteers (UNV) is launching a general application call for individuals with disabilities interested inadministrative and office support roles within various United Nations (UN) agencies in Türkiye.

Please note: UNV assignments are volunteer roles and not employment, and the allowances provided are intended to support living expenses, not as compensation, rewards, or salaries.

If you have experience in administration, office management, or coordination, this is your opportunity to make an impact!

Key Responsibilities

As an Administrative & Office Support Volunteer, you may be assigned to the following tasks based on the needs of the UN agencies:

Management of Common Premises & Services

• Maintain and manage office spaces and common services.
• Organize and coordinate space distribution among various UN agencies.
• Facilitate cooperation with lessors, lessees, and suppliers for high-quality service delivery.
• Track and process bills, expenses, and cost-recovery efforts.
• Support office relocation activities within the facility.
• Implement sustainability initiatives (green office management).

Administrative Support & Coordination

• Manage shipments, customs clearance, office insurance, and procurement of office supplies.
• Conduct administrative surveys and prepare related reports.
• Assist in procurement processes, including preparing RFQs, ITBs, RFPs, and evaluating bids.
• Contribute to cost-saving and efficiency strategies in collaboration with management.
• Ensure timely submission of cost-recovery reports on administrative services.
• Collect and analyze data to prepare statistical reports and charts.
• Manage diplomatic pouch services, including mail collection, distribution, and tracking.
• Maintain a reliable registry system for official documents and communications.

 Supply & Asset Management

• Coordinate office supply procurement and liaise with local vendors.
• Assist in asset management and prepare periodic inventory reports.
• Support the physical asset disposal process and update inventory records.
• Conduct annual inventory verification to ensure accuracy.

Administrative Control & Compliance

• Maintain financial control records for commitments and expenditures related to office operations.
• Collect vendor setup information and ensure timely payments for services.
• Provide necessary documents and reports for audit compliance.

Knowledge Sharing & Capacity Building

• Train staff on administrative procedures and provide onboarding for new employees.
• Offer guidance on work-related administrative issues.
• Contribute to knowledge networks and best practice sharing within UN offices.
• Support in mapping and implementing internal standard operating procedures (SOPs).

Additionally, you may be assigned other administrative tasks based on office needs.

Who Can Apply?

• Individuals with disabilities (as part of the UN’s commitment to inclusion).
• Turkish nationals or legal residents of Türkiye.
• Bachelor’s degree in a relevant field (or high school/technical diploma for certain roles).
• Proficiency in English (Turkish or other languages are an asset).
• Minimum 3 years of relevant experience in administration or programme support services.

Desired Skills & Experience

• Computer proficiency – Experience using MS Office Suite (Word, Excel, etc.).
• Advanced knowledge of spreadsheets and database systems.
• Experience in handling web-based management systems (an asset).
• Experience in international organizations (an advantage).
• Familiarity with protocol matters, staff registration, and coordination with local authorities.
• Experience in office space management, shipment coordination, and customs clearance (a plus).