SCOPE OF WORK
The Procurement Officer is responsible for managing procurement processes and efficiently handling daily office tasks. The role involves providing service-oriented, safe, and effective support to refugees and employees, ensuring smooth operations and fostering a friendly office environment. The officer will initiate and oversee procurement processes in accordance with organizational procedures, ensuring compliance and timely completion.
RESPONSIBILITIES
· Develop and maintain relationships with vendors and suppliers to ensure the best pricing and quality of products and services.
· Evaluate and select suppliers based on ICMC policies and CFR.
· Prepare and process purchase orders and requisitions for materials, supplies, and equipment.
· Monitor the procurement budget and manage expenses within approved limits.
· Conduct market research to identify potential suppliers and assess market trends.
· Negotiate contracts and agreements with suppliers to secure advantageous terms.
· Ensure compliance with procurement policies and regulations, including ethical sourcing practices.
· Review and analyze all vendors/suppliers, supply, and price options.
· Create and maintain accurate procurement records and documentation for audit purposes.
· Ensure required partner contracts are signed, received, and stored.
· Establish communication with relevant official institutions and ensure necessary correspondence is conducted.
· Provide logistic support to refugee operations, including making hotel reservations, coordinating transportation, ordering meals, and scheduling contracted childcare attendees.
· Maintain effective communication with all stakeholders, including building occupants, management teams, and external contractors.
REQUIREMENTS
• University diploma as minimum education.
• Good working knowledge of MS office programs.
• Extensive experience in facility management.
• Strong negotiation, and contract management skills.
• Fluency in English for all professional documentation and communications.
• Capable of multitasking and managing complex projects in a dynamic environment.
• Conduct work with the highest level of personal and professional integrity. Must comply with and actively promote ICMC's zero tolerance policy with regard to sexual exploitation and abuse, harassment, abuse of power, fraud and corruption in all of its activities and responsibilities.
HOW TO APPLY?
Interested candidates should submit a detailed CV of maximum four pages in English, a motivation letter and two professional references with full and up to date contact details.
The closing date for receipt of applications is 27 August 2024.
Applications will be evaluated upon reception and interviews with shortlisted candidates may be conducted before the closing date. Referees may be contacted prior to the interviewing stage.
Owing to the volume of applications, ICMC regrets that only applicants short-listed for an interview will be notified.
Please note that applications received after the deadline will not be accepted.
ICMC is committed to a Zero-Tolerance Policy toward sexual exploitation, abuses and all forms of unlawful harassment, including but not limited to sexual harassment. Screening of applications includes the vetting for records of prior misconduct and reference checking. ICMC may take other necessary measures to ensure that people involved in substantiated cases of sexual exploitation, abuse and harassment will not be recruited.
ICMC is committed to equal employment opportunities for all applicants. ICMC does not discriminate on the basis of race, gender, color, national origin, religion, physical or mental ability, marital status and age.
DATA PROTECTION
By submitting your application, you agree that ICMC collects and processes the information you provide. Your personal information will only be used for recruitment purposes. Your application will be kept strictly confidential. In any case, your personal information will be stored until the end of the application process and then destroyed in accordance with the relevant legislation if we do not have the opportunity to offer you a position.
If you have sent your personal information to us, we would like to indicate that you have the following rights.
• Learning whether personal data is processed,
• Requesting information if it has been processed, learning the purpose of processing personal data and whether they are used appropriately for their purpose,
• To know the third parties to whom personal data are transferred domestically or abroad,
• To request correction of personal data in case of incomplete or incorrect processing,
• Requesting the deletion or destruction of personal data,
• Request notification of the processes regarding the correction, deletion or destruction of personal data to third parties to whom personal data have been transferred,
• Object to the occurrence of a result against the person himself by analyzing the processed data exclusively through automated systems,
• To request the compensation of the damage in case of damage due to the illegal processing of personal data.
In general, if you have any questions about your personal information, or if you have complaints and / or objections to the processing of your personal information, please contact us via our application address.
