Office Administ. & Board Of Directors Assistant

Gizli Firma

As a global company, we are looking for Office Administ. & Board of Directors Assistant who will be part of our team in Istanbul, on Anatolian side.

Candidates who can speak English are welcomed to apply.

Job Description

• Answering company mainline phone and directing it accordingly
• Providing complete administrative support to office administration activities
• Managing and recording the supply needs
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering calls and routing them to the right person
• Making travel arrangements for the Directors they work for and keeping track of their itineraries and helping them in case of need
• Managing the Directors' calendar, including making appointments and prioritizing the most sensitive matters
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Compiling expense reports
• Performing basic bookkeeping tasks
• Keeping confidential information
• Scheduling and confirming appointments and maintaining event calendars
• Checking visitors in and direct or escort them to specific destinations and if they should be allowed to meet with the employees and managers

• More than five years of experience as a Receptionist, Front Office Representative and Assistant
• University graduate or high school diploma minimum
• Fluency in English is a must (both writing and speaking)
• Adaptable and flexible with an excellent ability to multitask
• Self-motivated with strong communication skills
• Knowledge of customer service best practices
• Computer savvy with experience in data entry, word processing, and managing files